Privacy Policy for Justice for Innocent Men Scotland (JIMS)

Effective Date: 21st May 2025

Justice for Innocent Men Scotland ("JIMS", "we", "our" or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are JIMS is a not-for-profit campaign organisation based in Scotland. We advocate for men who have been unfairly tried for sexual offences and promote reform in the Scottish justice system.

Contact: Email: enquiries@jimsscotland.org

2. What Personal Data We Collect We may collect and process the following data:

Name

Email address

Telephone number

Correspondence history

Case-related information (with consent)

Donation details (excluding full card/payment data)

IP address and browser data via cookies

3. How We Collect Data We collect your personal data through:

Contact forms on our website

Email correspondence

Social media messages and interactions

Newsletter sign-ups

Event registration

Donations

Cookies and analytics tools

4. Why We Collect Data We process your personal data to:

Respond to enquiries and correspondence

Provide updates on our campaigns and activities

Manage our supporter network

Process and acknowledge donations

Ensure website functionality and improve user experience

5. Legal Basis for Processing We process your data based on:

Your consent (for newsletters, campaigns, or sharing case information)

Legitimate interests (e.g., advocacy work, organisational communications)

Legal obligations (e.g., donation record-keeping)

6. How We Store and Secure Your Data Your data is securely stored using password-protected systems. Only authorised team members have access. We implement appropriate technical and organisational measures to protect your data.

7. Sharing Your Information We will never sell your data. We may share limited data with trusted third-party service providers (e.g., email marketing platforms, payment processors) under data processing agreements.

8. How Long We Keep Your Data We retain data only for as long as necessary:

Newsletter subscriptions: until you unsubscribe

Case-related communications: up to 3 years or until consent is withdrawn

Donation records: 6 years for accounting purposes

9. Your Rights You have the right to:

Access the personal data we hold about you

Request correction of inaccurate data

Request deletion of your data (subject to legal obligations)

Withdraw consent at any time

Lodge a complaint with the Information Commissioner’s Office (ICO)

Contact the ICO: www.ico.org.uk

10. Special Category Data In limited circumstances, we may collect sensitive information (e.g., allegations or convictions) with your explicit consent. We treat this data with heightened care and confidentiality.

Cookie Policy

We use cookies to enhance your experience on our website.

What are Cookies? Cookies are small files saved on your device that help us understand how visitors use our site.

Types of Cookies We Use:

Necessary cookies for site functionality

Analytics cookies (e.g., Google Analytics) to track usage statistics

Embedded content cookies (e.g., YouTube, TikTok)

Managing Cookies: On your first visit, you will be prompted to accept or reject non-essential cookies. You can also manage cookies via your browser settings.

Terms and Conditions: By using this website, you agree to use it only for lawful purposes. Content may not be copied or reused without permission. We reserve the right to moderate or remove user-submitted content that violates our standards or legal obligations.

If you have questions about this Privacy Policy, please contact us at enquiries@jimsscotland.org.